General Affair and Procurement - Financial Industry

Resposibilities

•  Manage and report any office activities in term of office general activities management to support daily activities.

• Provide regular reports for public facilities (driver, office maintenance, office supplies, etc)

•  Maintain company facilities and supplies, including manage all filing and documents needed

•  Person in charge for Inventory and fixed asset (stock opname for all office equipment), and will coordination and collaboration with Accounting staff

•  Establishing, reviewing and developing all procedure in GA division based on Company Policies.

•  Act as the “person in charge” for any assistance as required in the office related from time to time deemed required and responsible to solve as soon as possible

•  Manage security, safety and hygiene of office building and its environment

•  Process purchase requisitions/orders, Prepare and maintain purchasing records, reports and price lists

•  Inviting, assess, and recommend vendor supplier related to tenders, bids, quotations, and ask for proposals

•  Administer contract agreement including delivery, receipt, warranty, damages and insurance

•  Address staffing resource needs and supervise purchasing clerks

•  Develop and maintain constructive and cooperative working relationships with colleagues and management

•  As a representative of the company to establish good relationship with external parties.



Requirements

• Diploma (D3) or Bachelor Degree (S1) from any Major

•  Min. 2-3 years experienced in General Affair in Multinational Company

•  Good knowledge in IT troubleshoot would be as an advantage

•  Fluent in English at business level conversation

•  Good knowledge in General Affair area (maintenance office building, liase with vendor, office supply and equipment)

•  Good with details and follow up

•  Requirement skills: communication, negotiation, problem solving

•  Committed to deliver results, efficiency and effectively

•  Preferably not supervisor or coordinator

•  Ability to manage tight deadlines

• Able to work both on team or independently



Desirable Character

- Pay Attention to detail

- Work throughly

- Discipline

- Have a good initiative

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